Purchase Orders for subcontract operations on a Works Order can be viewed from within the Works Order, from the Subcontracting tab.
Once Purchase Orders have been raised they are listed in the Subcontracting tab, making it easy to track their progress.
Use this screen to view further details of the subcontract order, including despatches and receipts.
To view Subcontract Purchase Order details
Open: Works Orders > Utilities > File Maintenance > Archived Works Order List
- Select the View button above the list view.
From the menu:
Open: Cim200 Works Orders > Enquiries > View Archived Works Order
- Enter the Works Order number
- Click on the Subcontract tab.
- Select a subcontract Purchase Order.
- Click View Details to open the View Subcontract Details.
- The Subcontract Operation Details section shows Works Order and Operation details for the subcontract line.
| Order No | The Purchase Order number |
| Line No. | The Purchase Order line number |
| Description | The Purchase Order line description |
| Ordered Qty | The Purchase Order quantity ordered |
| Despatched Qty | The quantity despatched to the subcontractor |
| Completed Qty | The Purchase Order quantity received |
| Purchase Order | The Purchase Order reference |
| Auth | The Authorisation status of the Purchase Order |
| Supplier | The Purchase Order supplier reference |
| Name | The Purchase Order supplier name |
| Order Date | The Purchase Order document date |
| Status | The Purchase Order Status |
To View Despatches for Subcontract Purchase Orders
- Click the Despatches tab to view despatches entered for this purchase order.
| Order No | The Purchase Order number |
| Despatch No | The despatch note number. This is a sequential number generated automatically when despatches are made against subcontract purchase orders from Manufacturing. |
| Despatch Date | The date of the despatch |
| Despatched By | The username who recorded the despatch |
| Despatched Qty | The quantity despatched |
| Notes | Any notes recorded during the despatch |
- Highlight a despatch line, then click View Purchase Order to open the linked Purchase Order.
To View Receipts for Subcontract Purchase Orders
- Click the Receipts tab to view receipts entered for this purchase order.
| Supplier GRN Number | The Supplier GRN Reference manually entered during Purchase Order receipt. |
| Sage GRN No | This is a sequential number generated automatically when Purchase Order receipts are recorded. |
| Order No | The Purchase Order reference. |
| GRN Number | The sequential GRN number generated automatically within Manufacturing |
| Received Date | The date of the receipt |
| Received By | The username who recorded the receipt |
| Received Qty | The quantity received |
| Notes | Any notes recorded during the receipt |
- Highlight a receipt line, then click View Purchase Order to open the linked Purchase Order.
- Click Close to close the screen
